Workflow Process

PURPOSE: Establish the coordinated and documented workflow for District business. Documented pieces in the 2026 book: - Incoming / outgoing mail is logged and routed through Administration. - Time cards and payroll: each firefighter is responsible for his or her own time card. Supervisors review assigned personnel. - Grants and restricted funds follow the Grants module + Finance CoA — do not invent a second set of books here. - Payments and reimbursements require receipts and Chief approval where the Travel policy applies. - Night differential of $20 is referenced for 2200–0600 work in the source book. Confirm current rate with Finance / the Chief before quoting it to a member — this desk copies the printed 2026 figure, it is not a payroll engine.