Policy and Guidelines 2026

current

FB-POL-3 · policy-2026 · sop

Organizational structure, rank duties, HR, conduct, records, travel. Desk copy is purpose + operative rules. Full job-description KSAs stay in the source PDF.

Version
Jan. 1, 2026
Applies to
All District Personnel
Effective
2026-01-01
Board approved
not stamped
SOP-DRAFT 6-15-2026 is the same book with EMT inserted in the chain of command. Not seeded as a second current book.
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1
Organizational Structure
Rank structure and who the Chief may assign.
2
Duties — Board of Directors
Elected governing body.
3
Duties — Fire Chief (Salaried)
CEO of the District. Not eligible for overtime. Reports to the Board Chair.
4
Duties — Assistant Fire Chief (Hourly)
Supervises assigned divisions; acts as Chief when required.
5
Duties — Captain / Lieutenant (Hourly)
Company officer. Lieutenant supervises at most 3 and reports to Captain or above.
6
Duties — Engineer (Hourly)
Drives and operates apparatus. Owns vehicle readiness training.
7
Duties — Firefighter (Volunteer stipend)
Suppression, rescue, basic medical, station and apparatus work.
8
Duties — Administrative Personnel / Fire Board Secretary
Office, Board minutes, files. Off-scene support.
9
Chain of Command
How members communicate up and down the ladder.
10
Public Records Request
ARS §39-121. Chief or designee answers. Routine in 72 hours.
11
Completion of Records and Reports
Finish the paperwork before you leave, unless the next supervisor says otherwise.
12
HIPAA / Health Information Protection
Patient information stays on the PCR and in the Chief’s lane.
13
Confidentiality of Information
Protect District affairs and personal information.
14
Open Door Policy
Talk to management. Use the chain unless the problem is the supervisor.
15
Workflow Process
Mail, time cards, grants, payments, night differential.
16
Financial Internal Controls
How money moves. Segregation, cash, cards, IT.
17
Employment
At-will relationship and probation.
18
Separation Policy
Process people out cleanly — gear, files, last pay.
19
Exit Interview Process
Document why someone left.
20
Conflict of Interest
Protect District integrity.
21
Recruitment
How the District looks for members.
22
Equal Employment
No discrimination. CFD is an equal opportunity employer.
23
Employment of Relatives
State law plus no supervising your own household.
24
Background Investigations / Fingerprinting
AZ State and FBI fingerprint check before membership.
25
Examination Review
Applicants may review their own written exam.
26
Probationary Period
Finish selection on the job.
27
Use and Care of PPE
Wear it, inspect it, don’t enter IDLH without it.
28
Code of Conduct
On duty or off, you still represent CFD.
29
Harassment Policy
Prohibited. Report it. No reprisal for a good-faith complaint.
30
Tobacco Use
Tobacco-free workplace. Smoke 20 feet from any entrance.
31
Grooming Standards
Appearance that works with PPE and SCBA.
32
Workforce Violence
A workplace free of violence and threats.
33
Disciplinary Records
What stays in the file and for how long.
34
Corrective Action & Appeals
Progressive discipline, plus the right to skip steps when the act is severe. At-will still applies.
35
Personnel Records
Accuracy, privacy, legal retention.
36
Grievance Policy
A process for complaints that are not wages or the printed policy book.
37
Personnel Relations
Mutual respect. Open and honest.
38
Fitness for Duty
Pass the agility. Report meds that change safety.
39
Travel and per Diem
GSA lodging and per diem. District vehicle first. $0.50/mi if no District vehicle.