Access to personnel files is restricted to the Fire Chief or designated representative. Board members have the same rights as the public.
Report address / phone / family-status changes to Administration within one week.
Telephone inquiries verify only: date of hire, date of termination, most recent position. Salary goes out in writing only with the member’s signed request. References signed as the District need Chief approval.
Member may inspect their file during office hours with the Chief or designee present and may copy documents they signed as a condition of employment.
Medical files are stored separate from the personnel file (physicals, PSPRS medical, workers’ comp, drug screens, hazmat exposure). Release only with written authorization or a legal right.
Originals retained five years after separation. State schedules win if longer.